Primes · Subprimes · Integrators · Aggregators

Give your suppliers a path to compliance and your team the visibility to manage it

Your contracts depend on suppliers that can meet the requirements for their work. You need to know which suppliers can demonstrate compliance, whose information is missing or out of date, and where a gap could affect an award or delivery.

Deep Fathom connects that oversight with a platform suppliers can use to become and remain compliant. Your team can organize supplier responses and follow-up. Suppliers get a practical way to close gaps and maintain the work behind their answers.

Discuss a supplier compliance program

Start with the capability your program needs to keep

Start with the suppliers your program relies on. Establish which requirements they need to meet and how they will demonstrate compliance.

One machine shop may meet the requirements but owe you an updated response. Another may need help completing its compliance work. A subprime may need to confirm the position of its own suppliers. Each needs a different follow-up.

Choose the supplier group

Name the suppliers, the work they support, and the decision your team must make. The group might support one subsystem, handle a defined information type, or face the same review date.

Set the next action

Separate a missing answer, an outdated status, and a known compliance gap. Ask for clarification where needed, and offer implementation support to suppliers that need help meeting the requirements.

Define a supplier compliance program.

Make the supplier record useful to the buyer

A useful supplier summary answers three questions: does the supplier meet the applicable requirements, is its response current, and does anything need attention? Keep the requirement, the basis for the answer, and the relevant dates available behind that summary.

Deep Fathom’s Flowdown workflow connects the obligation, supplier acknowledgment, recorded status, and review notes. Your team can use those records to manage follow-up. Suppliers use the platform to assess gaps, assign work, and maintain supporting evidence. Agree the information each participant will provide and who can review it.

The commercial offer is broader than a record alone. A prime can recommend Deep Fathom, coordinate a defined rollout, or fund access for a supplier group. The access, reporting, and information-sharing terms belong to that program design.

Plan the visibility your team needs.

In Deep Fathom

Keep a downstream obligation in view.

Flowdown brings the contract, supplier, and recorded review status together. The required level shown belongs to this demo contract.

Keep a downstream obligation in view. Expand product view
Product view with demo data

Keep a downstream obligation in view.

Flowdown brings the contract, supplier, and recorded review status together. The required level shown belongs to this demo contract.

Product view with demo data. Open original image

Extend the program through the tiers

A major subcontractor often sits on both sides of the problem. It answers to your program while it buys specialized work from other firms. Your team needs assurance that it is meeting its own obligations, including those for the work it passes to other suppliers.

DFARS 252.204-7020(g)(2) requires a subcontractor subject to NIST SP 800-171 implementation under DFARS 252.204-7012 to have completed at least a Basic Assessment within the prior three years for relevant covered systems, subject to the clause’s stated exception for systems operated on the Government’s behalf. That is a concrete subcontract condition. It is not a rule that every defense supplier follows the same assessment route.

Ask the subprime to confirm that it meets the applicable requirements and handles the required flow-downs. Follow up on missing information or gaps that could affect your program. Request deeper supporting detail when the terms or an unresolved question call for it.

Work through multi-tier assurance.

Choose how suppliers participate

Recommend Deep Fathom

Use this model when suppliers can choose and fund their own approach. Your team explains the requirement and the review expected. The supplier decides whether to adopt the platform and carries out its work.

Coordinate a rollout

Use a coordinated rollout for a defined group that needs common onboarding, checkpoints, and support. Agree who invites suppliers, answers questions, and reviews the responses before the work begins.

Fund or subsidize access

Use funded access where supplier capability affects a specific program decision and adoption help is warranted. Set the budget, duration, support model, and continuation plan. Paying for access does not transfer the supplier’s duties or establish a formal status.

The sponsorship guide explains the choices. The platform evaluation guide turns them into a buying decision.

Discuss a supplier compliance program

Bring one supplier group and the requirements you need it to meet. We’ll discuss whether a recommendation, coordinated deployment, or funded-access model fits your requirements, supplier capacity, and review process.

Start with the need. Share sensitive contract or supplier material only through an agreed handling process.

Explore the guides

Build the program around the work.

Prime & buyer guide

Ask suppliers to demonstrate compliance

Ask for the compliance status and required records that apply to a supplier's work. Follow up on missing answers, outdated information, and gaps.

Read the guide Prime & buyer guide

Multi-tier supplier assurance requires a chain of decisions

A prime-side method for working with subprimes and aggregators when status, exceptions, and follow-up travel through several supplier tiers.

Read the guide Prime & buyer guide

Select a supplier assurance platform for the work your team must run

A buyer guide for primes evaluating a platform to connect supplier requirements, status, exceptions, supplier work, and follow-up.

Read the guide Prime & buyer guide

Help critical suppliers meet defense requirements

Help important suppliers meet and maintain defense requirements through a recommended platform, coordinated rollout, or funded access.

Read the guide Prime & buyer guide

Build a supplier compliance program that supports delivery

Help suppliers meet defense requirements, track their compliance status, and address the gaps that could affect your program.

Read the guide Prime & buyer guide

See which suppliers meet your requirements

A practical model for primes that need a current view of supplier requirements, reported status, exceptions, and follow-up.

Read the guide

Work with Deep Fathom

Discuss a supplier compliance program.

Tell us which supplier group you need to support and the requirements it must meet. We’ll discuss how Deep Fathom can help your team track compliance status and help suppliers close gaps, through recommendation, a coordinated rollout, or sponsored access.

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